Accounts payable automation software for UK finance teams.
Capture supplier invoices by email or upload, extract header and line-item data, route approvals, match purchase orders, and send approved bills to Xero or QuickBooks Online without re-keying every field.
How ArrowBill works in five steps
Every invoice follows a visible path from receipt to the accounting system, with people kept in control of uncertain data, exceptions, and approval decisions.
- 01
Capture
How do invoices enter the system?
Upload PDF, PNG, or JPEG invoices, or forward supplier emails to your dedicated ArrowBill address. Suppliers do not need a separate account.
- 02
Extract
Which invoice data is captured?
ArrowBill reads supplier details, invoice references, dates, totals, tax, and line items. Field-level confidence helps reviewers focus on uncertain values.
- 03
Review and approve
Who approves each invoice?
Your rules route invoices to the right people by supplier, value, or exception. Sequential and parallel approval paths keep decisions inside the workflow.
- 04
Match
What happens when a purchase order is used?
Where configured, invoice lines can be matched to purchase-order lines. Variances and incomplete matches stay visible for the finance team to review.
- 05
Publish
Does ArrowBill replace the accounting system?
No. Approved bills can be sent to Xero or QuickBooks Online with their coding and supporting document. Your accounting platform remains the ledger.
Swipe the table to compare all options.
Option 01 Manual processing | Option 02 Enterprise AP platforms | Recommended ArrowBill | |
|---|---|---|---|
Setup time From sign-up to first invoice | No system setup | Varies by provider | Self-serve |
Invoice data capture Email and PDF invoice capture | |||
Line item extraction Full line-level detail per invoice | |||
Extraction review Field-level confidence and validation | Manual checking | Product dependent | Confidence scored |
Approval routing Rules by supplier, value, or exception | |||
Accounting sync QuickBooks Online or Xero | Re-key or export | Integration dependent | Both supported |
Duplicate detection Flags duplicate invoice risk automatically | |||
Approval history Approval decisions logged and traceable | |||
Self-serve onboarding No implementation fees or training week | Varies by provider | ||
Usage-based pricing Clear invoice-volume pricing | Internal staff cost | Quote dependent | From 45p / invoice |
Contract commitment Minimum term required | None | Provider dependent | 30-day rolling |
Free trial 14 days to process real invoices | Provider dependent | 14 days, no card |
Capabilities, onboarding, pricing, and contract terms vary by provider. Confirm them against each product's current documentation and quote.
Every line item, read once (multi page capable).
Policy you can see — and enforce.
Move invoices from inbox to your accounting platform in a few clicks. Delegate approvals to a stand-in when staff are out of office, and capture a precise, timestamped audit trail for approval decisions along the way.
Coded once, traceable throughout.
ArrowBill learns your chart of accounts as it works. Nominal and tax codes are suggested using relevant prior postings retrieved from your workspace, line items can be matched to Purchase Orders, and key coding, matching, approval and publication actions are logged with a timestamped chain of custody.
- → 01Auto-coding that learns — nominal codes, tax codes and dimensions suggested from relevant prior approved invoices in your workspace. Reviewers remain in control of the final coding.
- → 022-way PO matching — line items reconciled against the purchase order. Clean bills clear automatically; variance and over-billing are flagged before approval.
- → 03Traceable history — key coding changes, approval decisions, and publication events are recorded so the team can follow an invoice from receipt through to the ledger.
Accounts payable software for SMB finance teams
ArrowBill is designed for business owners, bookkeepers, accounts payable staff, and finance teams that process supplier invoices on Xero or QuickBooks Online and want to replace shared inboxes and spreadsheets with a controlled approval workflow.
Getting started does not require a lengthy implementation project. Connect your accounting platform, set up your approval rules, and then add your first few invoices. You can add purchase order matching and refine more complex policies as your team needs them.
Pricing follows monthly invoice volume. Solo pricing starts at 45p per invoice, and the pricing calculator shows the monthly total for the plan and volume you select. Both plans include a 14-day trial without a credit card.
View invoice pricingInvoices used to sit in the inbox until someone had time to key them in. Now the data is captured, routed, and ready for approval with the context already attached.
We needed something lighter than enterprise AP tools but still strong on controls. ArrowBill gave us approval routing, exception visibility, and audit history without slowing finance down.
The difference for us is speed. Invoices arrive, the fields and line items are already there, and the approver can see exactly what needs signing off.
Replace manual invoice handling with one controlled AP workflow.
Connect Xero or QuickBooks Online, process your own invoices during the 14-day trial, and see how capture, review, approval, matching, and publication work for your team. No card required.