Accounts payable invoice automation features for UK SMB finance teams.

ArrowBill reads supplier details, invoice references, dates, payment terms, totals, VAT, and individual line items from PDFs, scans, and image files. The source document stays attached to the extracted record so finance can check the data in context.

Extraction results vary with invoice layout and document quality. Field-level confidence and a review step show the team where attention is needed before approval or accounting publication. Test representative supplier invoices in the free trial and check header fields, line items, VAT and totals against the originals.

Workspace administrators configure how invoices move to approvers using supplier and invoice-value conditions. A workflow can send an invoice through sequential stages or ask multiple approvers to review it in parallel.

Approvers act inside ArrowBill, where the invoice, coding, comments, and supporting document are available together. Approval decisions and rejection reasons remain attached to the workflow with timestamps.

Each team member uses an individual account with access based on their company role and configured pages. Administrators can manage finance administrators, clerks, approvers, general users, and customised role labels without sharing login credentials.

Solo includes one seat. Team includes 20 seats through 500 invoices per month and 50 seats from 501 invoices per month, with additional seats available when required.

Two-way matching compares an incoming supplier invoice with its purchase order, including supplier, line items, quantities, and values. Variances stay visible for finance or the assigned approver to review before publication.

The Team plan includes purchase requests, purchase order creation, and two-way matching without a separate module fee. Purchase orders created in ArrowBill can be allocated and matched when the related invoice arrives.

ArrowBill keeps key invoice events together, including receipt, extracted data, coding changes, exceptions, approval activity, comments, and accounting publication. Entries are timestamped so finance can trace what happened and who acted.

Audit records can be searched and exported to CSV for review. The original invoice and its workflow history remain available subject to the workspace retention settings and plan entitlement.

ArrowBill connects securely to Xero or QuickBooks Online. It pulls the supplier, nominal or account-code, and tax-rate reference data needed to prepare invoices consistently in the AP workflow.

Reviewed invoices can be published directly, in a selected batch, or automatically when an auto-publish rule is configured. Invoice data, reviewed coding, tax treatment, and source documents are sent to the connected ledger, subject to the provider configuration.

Team includes three active subsidiaries alongside the head office. Finance can keep invoice, workflow, supplier, and accounting context scoped to the relevant company while moving between entities from the same ArrowBill organisation.

Additional subsidiary capacity is available as a paid Team add-on, so the workspace can grow without moving to a separate product or rebuilding its processes.

ArrowBill keeps invoices that need attention in a review workflow instead of allowing uncertain data to pass silently into the ledger. Finance can see the source document, extracted values, confidence, and relevant supplier context together.

Potential duplicates, unknown suppliers, missing information, purchase order variances, and manually raised concerns remain visible until someone reviews them. The resulting correction or decision stays connected to the invoice history.