ArrowBill captures supplier invoices, extracts every line, routes approval by your rules, and prepares a coded bill for Xero. One review, one record, and a ledger that does not need correcting afterwards.
Not the tidy one. The crumpled scan, the photo taken at an angle, the supplier who puts totals in three places, the one in a language nobody in the office reads. Drop it in and see what comes back.
now with free auto‑translation
Drag an invoice hereMulti-page PDF, PNG, JPG or WEBP · up to 6MB
Header fields and line items extracted together
Fast results, clearly presented for review
Invoice extraction with translation included at no cost
No invoice to hand? Try one of these — each is a real layout in a different language.
That is the same extraction engine that reads every invoice once Xero is connected — and your file was never stored.
The decision that a bill should exist happens before Xero
Xero keeps an excellent set of books. What it does not do is query a price with a supplier, wait on an approver, or hold an invoice against the order it came from. ArrowBill owns that stretch and publishes only what a person has already signed off.
Integration overview
Connected in minutes, and nothing publishes without you
Authorise ArrowBill and pick your Xero organisation. The first sync pulls the contacts, account codes and tax rates your team already works with. There is no implementation project, no data migration and no call to book.
Self-serve OAuth setup — connect an organisation and put a real invoice through the same afternoon
Nothing reaches Xero until the invoice has cleared the approval route you configured
Disconnect whenever you like: bills already published stay in Xero exactly as they are
One accounting platform is connected at a time, so the system of record is never in doubt
Approvals run before the money is committed
Routing sits at the front of the process, not after a bill has landed in your ledger. Set the rules once and a surprise invoice stops being a month-end discovery.
Route by supplier, value or department so unapproved spend never becomes a payable
Exceptions get their own queue instead of hiding in somebody’s inbox
Every edit, approval and rejection is recorded against the invoice
Create billAwaiting approval
Supplier
Acme Studio Ltd
Purchase order
PO-12-1
Invoice number
INV-0000002354
Routing ruleXero coding
Over £1,000Finance lead
Account code6100 · Marketing
Tax rate20% VAT
Every line checked against the order it came from
Extracted values sit beside the original document, so review replaces re-typing. Settle a difference in price or quantity while the invoice is still an invoice — not after it is a bill in your ledger.
Line-level extraction of supplier, dates, VAT, totals and every item
Two-way match against open purchase orders, line by line
Duplicates are flagged before anyone approves them
Two-way match Matched
Purchase orderPO-12-1Approved
Supplier invoiceINV-5132647£18.00 over
INVOICESource PDF
Month end stops being a data-entry week
Invoices arrive by email or upload and are read on arrival, so the queue is already coded by the time you sit down to publish it.
Publish approved bills into Xero in bulk
Adjust an account code or split an allocation before final approval
A failed publish reports the reason instead of disappearing silently
Ready to publish18 bills selected
BILL 223Staples642.10
BILL 224Kingsway Facilities1,980.00
BILL 225Corvus Media425.00
Publish to Xero?
Coding, tax and source documents travel with each bill.
CancelPublish 18
Your Xero coding, not a second set of it
Coding drifts when two systems each keep their own list. ArrowBill reads yours from Xero and keeps working from it, so what you publish reconciles without a cleanup pass.
Contacts, account codes and tax rates come from Xero and refresh on resync
Coding memory learns from what you approve, so repeat suppliers arrive already coded
The source document and approver names travel with the bill for your audit trail
What we’re syncing Live
Pulled from XeroRead on connect, refreshed on resync
Contacts312 synced
Account codes84 codes
Tax ratesUp to date
One accounting platform connected at a time
Customer reviews
AP teams move faster with ArrowBill.
“
Invoices used to sit in the inbox until someone had time to key them in. Now the data is captured, routed, and ready for approval with the context already attached.
BP
Big Print Birmingham
Operations Team
“
We needed something lighter than enterprise AP tools but still strong on controls. ArrowBill gave us approval routing, exception visibility, and audit history without slowing finance down.
KJ
Kashmir Jewellers
Finance & Operations
“
The difference for us is speed. Invoices arrive, the fields and line items are already there, and the approver can see exactly what needs signing off.
VG
VC Graphics
Admin Team
“
We were looking for a practical AP workflow, not a bloated system. ArrowBill helped us move from manual processing to controlled approval and accounting sync quickly.
LV
Lahore Village
Back Office Team
“
The visibility is what stands out. We can see what is waiting, what is approved, what has an exception, and what is ready to post without chasing email threads.
EN
Evolve Net
Finance Lead
“
Approval routing is much clearer now. The right invoice gets to the right person, and the audit trail is there when we need to check who did what.
KH
Kindest Hands
Operations & Compliance
“
We needed a system the team could actually use while still giving us proper control. ArrowBill gave us both without a long rollout.
NS
Neon Sign Guy
Accounts Team
“
Posting approved invoices into the accounting platform is far smoother now. We are not re-entering data, and month-end clean-up is much less messy.
AA
Al Arabi Grill House
Finance Operations
“
For a growing business, having extraction, approvals, exceptions, and archive history in one flow has made a real operational difference.
EE
Everything Education
Business Operations
Common questions
Before you connect Xero
01
Will this change anything in our Xero organisation?
Only what you approve. ArrowBill reads your contacts, account codes and tax rates, and writes back approved invoices as bills. It does not edit your existing records, your chart of accounts or anything already published.
02
What does ArrowBill send to Xero?
Approved invoices are published as bills with the reviewed coding, tax treatment and supporting document attached. Nothing is sent until the invoice has cleared the approval route you configured.
03
Does ArrowBill pay suppliers?
No. ArrowBill handles capture, extraction, matching, approval and publishing to your ledger. Payment stays in Xero or whichever payment system you already use.
04
What happens if we disconnect Xero?
Syncing stops and bills already published stay in Xero exactly as they are. Your ArrowBill settings and history are kept, so reconnecting later picks up where you left off.
