Post bills to QuickBooks with the evidence attached.
ArrowBill captures supplier invoices, reads every line, routes the approval your policy requires, and hands QuickBooks Online a coded bill. Your team reviews once — the ledger receives data that is already right.
Not the tidy one. The crumpled scan, the photo taken at an angle, the supplier who puts totals in three places, the one in a language nobody in the office reads. Drop it in and see what comes back.
now with free auto‑translation
Drag an invoice hereMulti-page PDF, PNG, JPG or WEBP · up to 6MB
Header fields and line items extracted together
Fast results, clearly presented for review
Invoice extraction with translation included at no cost
No invoice to hand? Try one of these — each is a real layout in a different language.
That is the same extraction engine that reads every invoice once QuickBooks Online is connected — and your file was never stored.
The work that decides a bill is right happens before QuickBooks sees it
QuickBooks Online closes your books well. It was never meant to chase an approver, or hold a supplier invoice against the order it came from. ArrowBill owns that stretch — capture, extraction, matching, approval — and hands over only once a person has signed off.
Integration overview
Connected in minutes, and nothing posts without you
Authorise ArrowBill from the integrations screen and pick your company file. The first sync pulls the vendors, chart of accounts and tax rates you already use. There is no implementation project, no data migration and no call to book.
Self-serve OAuth setup — connect a company file and put a real invoice through the same afternoon
Nothing reaches QuickBooks until the invoice has cleared the approval route you configured
Disconnect whenever you like: bills already posted stay in QuickBooks exactly as they are
One accounting platform is connected at a time, so the system of record is never in doubt
Approvals run before the money is committed
Routing sits at the front of the process, not after a bill has already landed in your ledger. Set the rules once and a surprise invoice stops being a month-end discovery.
Route by supplier, value or department so unapproved spend never becomes a payable
Exceptions get their own queue instead of hiding in somebody’s inbox
Every edit, approval and rejection is recorded against the invoice
Create billAwaiting approval
Supplier
Acme Studio Ltd
Purchase order
PO-12-1
Invoice number
INV-0000002354
Routing ruleQuickBooks coding
Over £1,000Finance lead
Account code6100 · Marketing
Tax rate20% VAT
Every line checked against the order it came from
Extracted values sit beside the original document, so review replaces re-typing. Settle a difference in price or quantity while the invoice is still an invoice — not after it is a bill in your ledger.
Line-level extraction of supplier, dates, tax, totals and every item
Two-way match against open purchase orders, line by line
Duplicates are flagged before anyone approves them
Two-way match Matched
Purchase orderPO-12-1Approved
Supplier invoiceINV-5132647£18.00 over
INVOICESource PDF
Month end stops being a data-entry week
Invoices arrive by email or upload and are read on arrival, so the queue is already coded by the time you sit down to post it.
Post approved bills into QuickBooks Online in bulk
Adjust an account code or split an allocation before final approval
A failed post reports the reason instead of disappearing silently
Ready to publish18 bills selected
BILL 223Staples642.10
BILL 224Kingsway Facilities1,980.00
BILL 225Corvus Media425.00
Publish to QuickBooks Online?
Coding, tax and source documents travel with each bill.
CancelPublish 18
Your QuickBooks coding, not a second set of it
Coding drifts when two systems each keep their own list. ArrowBill reads yours from QuickBooks Online and keeps working from it, so what you post reconciles without a cleanup pass.
Vendors, chart of accounts and tax rates come from QuickBooks and refresh on resync
Coding memory learns from what you approve, so repeat suppliers arrive already coded
The source document and approver names travel with the bill for your audit trail
What we’re syncing Live
Pulled from QuickBooks OnlineRead on connect, refreshed on resync
Vendors284 synced
Chart of accounts96 codes
Tax ratesUp to date
One accounting platform connected at a time
Customer reviews
AP teams move faster with ArrowBill.
“
Invoices used to sit in the inbox until someone had time to key them in. Now the data is captured, routed, and ready for approval with the context already attached.
BP
Big Print Birmingham
Operations Team
“
We needed something lighter than enterprise AP tools but still strong on controls. ArrowBill gave us approval routing, exception visibility, and audit history without slowing finance down.
KJ
Kashmir Jewellers
Finance & Operations
“
The difference for us is speed. Invoices arrive, the fields and line items are already there, and the approver can see exactly what needs signing off.
VG
VC Graphics
Admin Team
“
We were looking for a practical AP workflow, not a bloated system. ArrowBill helped us move from manual processing to controlled approval and accounting sync quickly.
LV
Lahore Village
Back Office Team
“
The visibility is what stands out. We can see what is waiting, what is approved, what has an exception, and what is ready to post without chasing email threads.
EN
Evolve Net
Finance Lead
“
Approval routing is much clearer now. The right invoice gets to the right person, and the audit trail is there when we need to check who did what.
KH
Kindest Hands
Operations & Compliance
“
We needed a system the team could actually use while still giving us proper control. ArrowBill gave us both without a long rollout.
NS
Neon Sign Guy
Accounts Team
“
Posting approved invoices into the accounting platform is far smoother now. We are not re-entering data, and month-end clean-up is much less messy.
AA
Al Arabi Grill House
Finance Operations
“
For a growing business, having extraction, approvals, exceptions, and archive history in one flow has made a real operational difference.
EE
Everything Education
Business Operations
Common questions
Before you connect QuickBooks Online
01
Will this change anything in our QuickBooks file?
Only what you approve. ArrowBill reads your vendors, chart of accounts and tax rates, and writes back approved invoices as bills. It does not edit your existing records, your chart of accounts or anything already posted.
02
What does ArrowBill send to QuickBooks Online?
Approved invoices are posted as bills with the reviewed coding, tax treatment and supporting document attached. Nothing is sent until the invoice has cleared the approval route you configured.
03
Does ArrowBill pay vendors?
No. ArrowBill handles capture, extraction, matching, approval and posting to your ledger. Payment stays in QuickBooks Online or whichever payment system you already use.
04
What happens if we disconnect QuickBooks Online?
Syncing stops and bills already posted stay in QuickBooks exactly as they are. Your ArrowBill settings and history are kept, so reconnecting later picks up where you left off.
